Terms and Conditions
The following standard terms of business apply to all engagements accepted by Precise Accounting & Tax Solutions. All work carried out is subject to these terms except where changes are expressly agreed in writing.
We will observe the generally accepted accounting principles (GAAP) adopted by the U.S. Securities and Exchange Commission (SEC) and accept instructions to act for you on the basis that we will act in accordance with those guidelines.
Where you give us confidential information we shall at all times keep it confidential, except as required by law or as provided for in regulatory, ethical or other professional pronouncements applicable to this engagement.
We reserve the right to act during this engagement for other clients whose interests may be adverse to yours. We will notify you immediately should we become aware of any conflict of interest to which we are subject in relation to you.
Our fees are computed on the basis of time spent on your affairs by the principals and our staff, and on the levels of skill and responsibility involved.
If it is necessary to carry out work outside the responsibilities outlined in this letter it will involve additional fees. Accordingly we would like to point out that it is in your interests to ensure that your records, etc. are completed to the agreed stage.
Invoices are payable in full before the report is signed and the financial statements are made available.
It is our normal practice to request that clients make arrangements to pay a proportion of their fee on a monthly standing order. These standing orders will be applied to fees arising from work agreed in this letter of engagement for the current and ensuing years. Once we have been able to assess the amount of work and time involved we would be grateful if you would agree to pay an amount to us on a regular basis.
Our terms relating to payment of amounts invoiced and not covered by standing orders, where appropriate, are strictly 30 days net. Payment can be by direct bank credit, check, bank debit card, credit card or PayPal. PayPal transactions will be subject to an additional 4.0%.
Tax Preparation Services
Tax preparation services are based on a fee schedule charged as needed to complete your return(s). Additional charges may include: research of stocks/bonds or assets sold, NOL, multi-state returns filed, and accounting for an entire year, tax consultation for estimates, amended taxes for prior year(s), which will be identified separately on your invoice. We do not offer any refunds for services rendered without exception.
All tax preparation fees are payable at the time your returns are completed. However, we encourage you to prepay at the time of the interview or delivery.
Retention of and access to records
During the course of our work we will collect information from you and others acting on your behalf and will return any original documents to you following the preparation of your financial statements and returns. You should retain these records for at least seven years from the end of the accounting year to which they relate.
Whilst certain documents may legally belong to you, we intend to destroy correspondence and other papers that we store which are more than seven years old, other than documents which we consider to be of continuing significance. If you require retention of any document you must notify us of that fact in writing.
As part of our ongoing commitment to providing a quality service, our files are periodically subject to an independent regulatory or quality review. Our reviewers are highly experienced and professional people and are, of course, bound by the same requirements of confidentiality as our principals and staff.
Help us to give you the right service
If at any time you would like to discuss with us how our service to you could be improved, or if you are dissatisfied with the service you are receiving, please let us know, by telephoning the partner dealing with your affairs.
We undertake to look into any complaint carefully and promptly and to do all we can to explain the position to you. If you feel that we have given you a less than satisfactory service, we undertake to do everything reasonable to address your concerns. If you are still not satisfied, you may of course take up matters with the practice’s managing partner.
This engagement letter is governed by, and construed in accordance with the laws of the United States of America. The Courts of the United States will have exclusive jurisdiction in relation to any claim, dispute or difference concerning this engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inappropriate forum, or to claim that those courts do not have jurisdiction.
Internet communications are capable of data corruption and therefore we do not accept any responsibility for changes made to such communications after their dispatch. It may therefore be inappropriate to rely on advice contained in an e-mail without obtaining written confirmation of it. We do not accept responsibility for any errors or problems that may arise through the use of internet communication and all risks connected with sending commercially sensitive information relating to your business are borne by you. If you do not agree to accept this risk, you should notify us in writing that e-mail is not an acceptable means of communication.
It is the responsibility of the recipient to carry out a virus check on any attachments received.
Data Protection Act 1998
We may obtain, use, process and disclose personal data about you in order that we may discharge the services agreed under this engagement letter, and for other related purposes including updating and enhancing client records, analysis for management purposes and statutory returns, crime prevention and legal and regulatory compliance. You have a right of access, under data protection legislation, to the personal data that we hold about you. We confirm that when processing data on your behalf we will comply with the provisions of the Data Protection Act 1998.
Contracts (Rights of Third Parties) Act 1999
Persons who are not party to this agreement shall have no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this agreement. This clause does not affect any right or remedy of any person which exists or is available otherwise than pursuant to that Act.
The advice that we give to you is for your sole use and does not constitute advice to any third party to whom you may communicate it. We accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.
Limitation of liability
We will provide our professional services with reasonable care and skill. However, we will not be held responsible for any losses arising from the supply by you or others of incorrect or incomplete information, or your or others’ failure to supply any appropriate information or your failure to act on our advice or respond promptly to communications from us or other relevant authorities.
You agree to hold harmless and indemnify us against any misrepresentation, whether intentional or unintentional, supplied to us orally or in writing in connection with this agreement. You have agreed that you will not bring any claim in connection with services provided to you by the firm against any of our employees on a personal basis.
Your privacy is very important to us. We are committed to maintaining the confidentiality of the personal information such as name, email, address, or other contact information (“Personal Information”) you may share with Precise Accounting & Tax Solutions through (the “Website”) or when you communicate with us at events, by mail, by telephone or electronically. Some websites of Precise Accounting & Tax Solutions affiliated companies may have their own privacy policies, which may be accessed at the websites for those affiliates.
Personal Information Collection
You may use the Website to learn about our services without disclosing any Personal Information. Precise Accounting & Tax Solutions may, however, collect your name and email address if you send us an email request for information. Precise Accounting & Tax Solutions may retain your Personal Information for purposes of future communications.
Uses of Information
Precise Accounting & Tax Solutions may use Personal Information and aggregated and/or anonymous user information in the following ways:
for the purposes for which you specifically provided the Personal Information, such as to send you information about the company;
to answer emails Precise Accounting & Tax Solutions receives from you;
to enhance existing features of the Website or assist Precise Accounting & Tax Solutions in developing new features;
to provide Precise Accounting & Tax Solutions affiliated companies with information about the user base and website usage patterns; and
to allow Precise Accounting & Tax Solutions to personalize the content that you and others see based on personal characteristics or preferences.
We do not disclose any nonpublic personal information obtained in the course of our practice except as required or permitted by law.
Permitted disclosure of your nonpublic personal information is restricted to employees and other parties who need to know that information to assist us in providing services to you. In all such situations, we stress the confidential nature of information being shared and that the party be bound either by our professional standards of confidentiality or nondisclosure agreements where applicable.
To prevent unauthorized access and to maintain data accuracy, Precise Accounting & Tax Solutions uses reasonable physical, electronic, and managerial procedures to safeguard and secure the information it collects online.
We recognize the importance of safeguarding Personal Information in our possession from theft, inappropriate use or improper distribution. It should, however, be recognized that no company can perfectly protect Personal Information.
How You Can Access or Modify Your Choices
Precise Accounting & Tax Solutions may from time to time provide you with information about services offered by us or our affiliated companies. If Precise Accounting & Tax Solutions has used your Personal Information to send you such information, you can request to no longer receive such information from us by emailing a request to firstname.lastname@example.org.
For Users Outside of the United States
Precise Accounting & Tax Solutions is operated in the United States. Any Personal Information provided to us will be transferred to the United States, and by using the Website and providing Precise Accounting & Tax Solutions with your Personal Information, you consent to this transfer.